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Terms & Conditions

Terms and conditions of supply of Valley Vew Food Company Limited


INTERPRETATION

The definition and rules of interpretation in this clause apply in these terms and conditions


1.1 Definitions.

Business Day: - a day other than a Saturday, Sunday or public holiday in England, when banks in London are open for business.

Delivery Date: - the date specified in an Order Confirmation for delivery of an Order.

Delivery Location: - the location specified in an Order Confirmation for the delivery of an Order.

Force Majeure Event: -  an event, circumstance or cause beyond a party's reasonable control.

Goods: - the goods (or any part of them) set out in the Order Confirmation.

Guaranteed Amounts: -  all monies, sums, debts and liabilities of any nature from time to time due, owing or incurred by the Customer to the Supplier pursuant to this agreement.

Order: - the Customer's order for the Goods, as set out in the Order Form.

Order Confirmation: - An order confirmation document sent by the Supplier to the Customer, agreeing to fulfil an Order [and confirming the Order Number of the Order].

Order Form: - an order form sent by the Customer to the Supplier, requesting the supply of Goods or confirming an oral or emailed order for the Goods.

Specification: -  any specification for the Goods as set out in the list of products supplied by the Supplier which may vary from time to time.


1.2 Interpretation:

1.2.1 A reference to a company shall include any company, corporation or other body corporate, wherever and however incorporated or established and reference to a person includes a natural person, corporate or unincorporated body (whether or not having separate legal personality).

1.2.2 A reference to a party includes its personal representatives, successors and permitted assigns.

1.2.3 A reference to legislation or a legislative provision is a reference to it as amended or re-enacted. A reference to legislation or a legislative provision includes all subordinate legislation made under that legislation or legislative provision.

1.2.4 Any words following the terms including, include, in particular, for example or any similar expression shall be construed as illustrative and shall not limit the sense of the words, description, definition, phrase or term preceding those terms.

1.2.5 A reference to writing or written includes fax and email

1.2.6 A reference to these terms and conditions or to other terms and conditions or document is a reference to these terms and conditions as varied from time to time.

1.2.7 Clause headings shall not affect the interpretation of these terms and conditions.

2. Supply of goods

2.1 The Supplier shall supply and the Customer shall purchase such quantities of the Goods as the Customer may order in accordance with these terms and conditions.

2.2 When the Customer wishes to place an Order, it shall either send an Order Form to the Supplier or submit an Order orally or by email. Oral Orders shall be confirmed by an Order Form (bearing the additional words "confirmation of oral order") within two Business Days.

2.3 Each Order shall be deemed to be a separate offer by the Customer to buy the Goods on these terms and conditions, which the Supplier shall be free to accept or decline at its absolute discretion. No Order shall be deemed to be accepted by the Supplier until it issues an Order Confirmation or (if earlier) the Supplier delivers the Order to the Customer.

2.4 Each Order shall:

2.4.1 be given in writing or, if given orally, shall be confirmed in writing within [two] Business Days; and

2.4.2 specify the type and quantity of Goods ordered.

2.5 The Customer may within two Business days of placing an Order amend or cancel an Order by written notice to the Supplier.  If the Customer amends or cancels an Order, its liability to the Supplier shall be limited to payment to the Supplier of all costs reasonably incurred by the Supplier in fulfilling the Order up until the date of deemed receipt of the amendment or cancellation, except that the Customer shall have no liability to the Supplier where the amendment or cancellation results from the Supplier’s failure to comply with its obligations under these terms and conditions.

2.6 The Supplier agrees that it will use reasonable endeavours to maintain sufficient stocks of the Goods to enable it to supply the Goods ordered by the Customer.

2.7 The Customer is responsible for ensuring that the terms of the Order and any Specification are complete and accurate.

2.8 Any samples of the Goods produced by the Supplier, including any descriptions or illustrations contained in the Supplier's catalogues or brochures are produced for the sole purpose of giving an approximate idea of the Goods referred to in them. They shall not form part of this agreement nor have any contractual force and at no point in time will the supply of the samples take place as a sale by sample.

2.9 A quotation for the Goods given by the Supplier shall not constitute an offer. A quotation shall only be valid for a period of 20 Business Days from its date of issue.

3. GOODS

3.1The Goods are described in the Specification.

3.2 The Supplier reserves the right to amend the Specification of the Goods if required by any applicable statutory or regulatory requirement, and the Supplier shall notify the Customer in any such event.

4. DELIVERY

4.1 The Supplier shall ensure that:

4.1.1 each delivery of the Goods is accompanied by a delivery note that shows the date of the Order, the type and quantity of the Goods (including the code number of the Goods, where applicable), special storage instructions (if any) and, if the Goods are being delivered by instalments, the outstanding balance of Goods remaining to be delivered; and

4.1.2 if the Supplier requires the Customer to return any packaging materials to the Supplier, that fact is clearly stated on the delivery note. The Customer shall make any such packaging materials available for collection at such times as the Supplier shall reasonably request. Returns of packaging materials shall be at the Supplier's expense.  

4.2 The Supplier shall deliver the Goods to the location set out in the Order Confirmation or such other location as the parties may agree in writing 7 days prior to the delivery of the Goods.

4.3 Delivery is completed on the completion of unloading the Goods at the Delivery Location.

4.4 Any dates quoted for delivery are approximate only, and the time of delivery is not of the essence. The Supplier shall not be liable for any delay in delivery of the Goods that is caused by a Force Majeure Event or the Customer's failure to provide the Supplier with adequate delivery instructions or any other instructions that are relevant to the supply of the Goods.

4.5 If the Supplier fails to deliver the Goods, its liability shall be limited to the costs and expenses incurred by the Customer in obtaining replacement goods of similar description and quality in the cheapest market available, less the price of the Goods. The Supplier shall have no liability for any failure to deliver the Goods to the extent that such failure is caused by a Force Majeure Event or the Customer's failure to provide the Supplier with adequate delivery instructions or any other instructions that are relevant to the supply of the Goods.

4.6 If the Customer fails to take or accept delivery of the Goods within 3 Business Days of the Supplier notifying the Customer that the Goods are ready, then, except where such failure or delay is caused by a Force Majeure Event or the Supplier's failure to comply with its obligations under these terms and conditions in respect of the Goods:

4.6.1 delivery of the Goods shall be deemed to have been completed at 9.00 am on the third Business Day after the day on which the Supplier notified the Customer that the Goods were ready; and

4.6.2 the Supplier shall store the Goods until delivery takes place, and charge the Customer for all related costs and expenses (including insurance).

4.7 If ten Business Days after the day on which the Supplier notified the Customer that the Goods were ready for delivery the Customer has not taken or accepted actual delivery of them, the Supplier may resell or otherwise dispose of part or all of the Goods and, after deducting reasonable storage and selling costs, account to the Customer for any excess over the price of the Goods or charge the Customer for any shortfall below the price of the Goods.

4.8 If the Supplier delivers up to and including 5% more or less than the quantity of Goods ordered the Customer may not reject them, but on receipt of notice from the Customer that the wrong quantity of Goods was delivered, the Supplier shall make a pro-rata adjustment to the invoice for the Goods.  

4.9 The Supplier may deliver the Goods by instalments, which shall be invoiced and paid for separately. Each instalment shall constitute a separate contract. Any delay in delivery or defect in an instalment shall not entitle the Customer to cancel any other instalment.

5. QUALITY

5.1 The Supplier warrants that on delivery the Goods shall:

5.1.1 conform with their Specification;

5.1.2 be free from material defects in design, material and workmanship; and

5.1.3 be of satisfactory quality (within the meaning of the Sale of Goods Act 1979).  

5.2 Subject to Clause 5.3, if:

5.2.1 the Customer gives notice in writing to the Supplier within a reasonable time of discovery that some or all of the Goods do not comply with the warranty set out in clause 5.1;

5.2.2 the Supplier is given a reasonable opportunity of examining such Goods; and

5.2.3 the Customer (if asked to do so by the Supplier) returns such Goods to the Supplier's place of business at the Supplier's cost,

the Supplier shall replace the defective Goods or refund the price of the defective Goods in full.

5.3 The Supplier shall not be liable for the Goods' failure to comply with the warranty set out in Clause 5.1 if:

5.3.1 the Customer makes any further use of such Goods after giving notice in accordance with Clause 5.2;

5.3.2 the defect arises because the Customer failed to follow the Supplier's oral or written instructions as to the storage, commissioning, installation, use and maintenance of the Goods or (if there are none) good trade practice regarding the same;

5.3.3 the defect arises as a result of the Supplier following any drawing, design or Specification supplied by the Customer;

5.3.4 the Customer alters such Goods without the written consent of the Supplier;

5.3.5 the defect arises as a result of fair wear and tear, wilful damage, negligence, or abnormal storage or working conditions; or

5.3.6 the Goods differ from the Specification as a result of changes made to ensure they comply with applicable statutory or regulatory requirements.

5.4 Except as provided in this Clause 5, the Supplier shall have no liability to the Customer in respect of the Goods' failure to comply with the warranty set out in Clause 5.1.

5.5 The terms implied by sections 13 to 15 of the Sale of Goods Act 11979 are, to the fullest extent permitted by law, excluded from the Contract.

5.6 These Conditions shall apply to any replacement Goods supplied by the Supplier.

6. TITLE AND RISK

6.1 The risk in the Goods shall pass to the Customer on completion of delivery.

6.2 Title to the Goods shall not pass to the Customer until the earlier of:

6.2.1 the Supplier receives payment in full (in cash or cleared funds) for the Goods and any other goods that the Supplier has supplied to the Customer, in which case title to the Goods shall pass at the time of payment of all such sums;

6.2.2 the Customer resells the Goods, in which case title to the Goods shall pass to the Customer at the time specified in Clause 6.4.

6.3 Until title to the Goods has passed to the Customer, the Customer shall:

6.3.1 store the Goods separately from all other goods held by the Customer so that they remain readily identifiable as the Supplier's property;

6.3.2 not remove, deface or obscure any identifying mark or packaging on or relating to the Goods;

6.3.3 maintain the Goods in satisfactory condition and keep them insured against all risks for their full price from the date of delivery and ensure the Supplier’s interest is noted on such insurance policy;

6.3.4 notify the Supplier immediately if it becomes subject to any of the events listed in Clause 9.1.2 to Clause 9.1.4; and

6.3.5 give the Supplier such information as the Supplier may reasonably require from time to time relating to:

6.3.5.1 the Goods; and

6.3.5.2 the ongoing financial position of the Customer.

6.4 Subject to Clause 6.5, the Customer may resell or use the Goods in the ordinary course of its business (but not otherwise) before the Supplier receives payment for the Goods. However, if the Customer resells the Goods before that time:

6.4.1 it does so as principal and not as the Supplier’s agent; and

6.4.2 title to the Goods shall pass from the Supplier to the Customer immediately before the time at which resale by the Customer occurs.

6.5 At any time before title to the Goods passes to the Customer, the Supplier may:

6.5.1 by notice in writing, terminate the Customer's right under Clause 6.4 to resell the Goods or use them in the ordinary course of its business; and

6.5.2 require the Customer to deliver up all Goods in its possession that have not been resold, or irrevocably incorporated into another product and if the Customer fails to do so promptly, enter any premises of the Customer or of any third party where the Goods are stored in order to recover them.

7. PRICE AND PAYMENT

7.1 The price of the Goods shall be the price set out in the Order Confirmation, or, if no price is quoted, the price set out in the Supplier's published price list in force as at the date of delivery.

7.2 The Supplier may, by giving notice to the Customer at any time up to 3 Business Days before delivery, increase the price of the Goods to reflect any increase in the cost of the Goods that is due to:

7.2.1 any factor beyond the Supplier's control (including foreign exchange fluctuations, increases in taxes and duties, and increases in labour, materials and other manufacturing costs);

7.2.2 any request by the Customer to change the delivery date(s), quantities or types of Goods ordered, or the Specification; or

7.2.3 any delay caused by any instructions of the Customer or failure of the Customer to give the Supplier adequate or accurate information or instructions.

7.3 The price of the Goods:

7.3.1 excludes amounts in respect of value added tax (VAT), which the Customer shall additionally be liable to pay to the Supplier at the prevailing rate, subject to the receipt of a valid VAT invoice; and

7.3.2 excludes the costs and charges of packaging, insurance and transport of the Goods, which shall be invoiced to the Customer.  

7.4 The Supplier may invoice the Customer for the Goods on or at any time after the completion of delivery.

7.5 The Customer shall pay each invoice submitted by the Supplier:

7.5.1 within 28 days of the date of the invoice or in accordance with any credit terms agreed by the Supplier and confirmed in writing to the Customer; and

7.5.2 in full and in cleared funds to a bank account nominated in writing by the Supplier, and time for payment shall be of the essence.

7.6 If the Customer fails to make a payment due to the Supplier under these terms and conditions by the due date, then, without limiting the Supplier's remedies under Clause 9, the Customer shall pay interest on the overdue sum from the due date until payment of the overdue sum, whether before or after judgment. Interest under this Clause 7.6 will accrue each day at 8% a year above the Bank of England's base rate from time to time, but at 4% a year for any period when that base rate is below 0% and all returned cheques will incur a £35 handling charge.

7.7 All amounts due under these terms and conditions shall be paid in full without any set-off, counterclaim, deduction or withholding (other than any deduction or withholding of tax as required by law).

8. LIMITATION OF LIABILITY

8.1 The Supplier has obtained insurance cover in respect of its own legal liability for individual claims not exceeding £1000.00 per claim. The limits and exclusions in this clause reflect the insurance cover the Supplier has been able to arrange and the Customer is responsible for making its own arrangements for the insurance of any excess loss.

8.2 The restrictions on liability in this Clause 8 apply to every liability arising under or in connection with these terms and conditions including liability in contract, tort (including negligence), misrepresentation, restitution or otherwise.

8.3 Nothing in these terms and conditions limits any liability which cannot legally be limited, including liability for:

8.3.1 death or personal injury caused by negligence;

8.3.2 fraud or fraudulent misrepresentation;

8.3.3 breach of the terms implied by section 12 of the Sale of Goods Act 1979; or

8.3.4 defective products under the Consumer Protection Act 1987.

8.4 Subject to Clause 8.3, the Supplier's total liability to the Customer shall not exceed £1000.00

8.5 Subject to Clause 8.3, the following types of loss are wholly excluded:

8.5.1 loss of profits;

8.5.2 loss of sales or business;

8.5.3 loss of agreements or contracts;

8.5.4 loss of anticipated savings;

8.5.5 loss of use or corruption of software, data or information;

8.5.6 loss of or damage to goodwill; and

8.5.7 indirect or consequential loss.

8.6 This Clause 8 shall survive termination of these terms and conditions.

9. TERMINATION

9.1 Without limiting its other rights or remedies, the Supplier may terminate these terms and conditions with immediate effect by giving written notice to the Customer if:

9.1.1 the Customer commits a material breach of these terms and conditions and (if such a breach is remediable) fails to remedy that breach within 7 days of that party being notified in writing to do so;

9.1.2 the Customer takes any step or action in connection with its entering administration, provisional liquidation or any composition or arrangement with its creditors (other than in relation to a solvent restructuring), obtaining a moratorium, being wound up (whether voluntarily or by order of the court, unless for the purpose of a solvent restructuring), having a receiver appointed to any of its assets or ceasing to carry on business or, if the step or action is taken in another jurisdiction, in connection with any analogous procedure in the relevant jurisdiction;

9.1.3 the Customer suspends, threatens to suspend, ceases or threatens to cease to carry on all or a substantial part of its business; or

9.1.4 the Customer's financial position deteriorates so far as to reasonably justify the opinion that its ability to give effect to the terms of the Contract is in jeopardy.

9.2 Without limiting its other rights or remedies, the Supplier may suspend provision of the Goods under these terms and conditions or any other contract between the Customer and the Supplier if the Customer becomes subject to any of the events listed in clause 9.1.2 to Clause 9.1.4, or the Supplier reasonably believes that the Customer is about to become subject to any of them, or if the Customer fails to pay any amount due under these terms and conditions on the due date for payment.

9.3 Without limiting its other rights or remedies, the Supplier may terminate these terms and conditions with immediate effect by giving written notice to the Customer if the Customer fails to pay any amount due under these terms and conditions on the due date for payment.

9.4 On termination of these terms and conditions for any reason the Customer shall immediately pay to the Supplier all of the Supplier's outstanding unpaid invoices and interest and, in respect of Goods supplied but for which no invoice has been submitted, the Supplier shall submit an invoice, which shall be payable by the Customer immediately on receipt.

9.5 Termination of these terms and conditions, however arising, shall not affect any of the parties' rights and remedies that have accrued as at termination, including the right to claim damages in respect of any breach of these terms and conditions which existed at or before the date of termination.

9.6 Any provision of these terms and conditions that expressly or by implication is intended to come into or continue in force on or after termination of these terms and conditions shall remain in full force and effect.

10. FORCE MAJEURE

Neither party shall be in breach of these terms and conditions nor liable for delay in performing, or failure to perform, any of its obligations under these terms and conditions if such delay or failure result from a Force Majeure Event. In such circumstances the time for performance shall be extended by a period equivalent to the period during which performance of the obligation has been delayed or failed to be performed.  If the period of delay or non-performance continues for 4 weeks, the party not affected may terminate these terms and conditions by giving 7 written notice to the affected party.

11. GENERAL

11.1 ASSIGNMENT AND OTHER DEALINGS

11.1.1 The Supplier may at any time assign, transfer, mortgage, charge, subcontract, delegate, declare a trust over or deal in any other manner with all or any of its rights or obligations under these terms and conditions.

11.1.2 The Customer may not assign, transfer, mortgage, charge, subcontract, delegate, declare a trust over or deal in any other manner with any or all of its rights or obligations under this agreement without the prior written consent of the Supplier.

11.2 CONFIDENTIALITY

11.2.1 Each party undertakes that it shall not at any time disclose to any person any confidential information concerning the business, affairs, customers, clients or suppliers of the other party, except as permitted by Clause 11.2.2.

11.2.2 Each party may disclose the other party's confidential information:

11.2.2.1 to its employees, officers, representatives, contractors, subcontractors or advisers who need to know such information for the purposes of exercising the party's rights or carrying out its obligations under these terms and conditions. Each party shall ensure that its employees, officers, representatives, contractors, subcontractors or advisers to whom it discloses the other party's confidential information comply with this Clause 11.2; and

11.2.2.2 as may be required by law, a court of competent jurisdiction or any governmental or regulatory authority.

11.2.2.3 Neither party shall use the other party's confidential information for any purpose other than to exercise its rights and perform its obligations under or in connection with these terms and conditions.

11.3 ENTIRE AGREEMENT

11.3.1 These terms and conditions constitutes the entire agreement between the parties and supersedes and extinguishes all previous agreements, promises, assurances, warranties, representations and understandings between them, whether written or oral, relating to its subject matter.    

11.3.2 These terms and conditions apply to the exclusion of any other terms that the Customer seeks to impose or incorporate, or which are implied by law, trade custom, practice or course of dealing.    

11.3.3Each party agrees that it shall have no remedies in respect of any statement, representation, assurance or warranty (whether made innocently or negligently) that is not set out in these terms and conditions. Each party agrees that it shall have no claim for innocent or negligent misrepresentation or negligent misstatement based on any statement in these terms and conditions.  

11.3.4 Each party shall pay its own costs in connection with the negotiation, preparation, and execution of these terms and conditions and all documents ancillary to it.

11.4 VARIATION

No variation of these terms and conditions shall be effective unless it is in writing and signed by the parties (or their authorised representatives).

11.5 WAIVER

No failure or delay by a party to exercise any right or remedy provided under these terms and conditions or by law shall constitute a waiver of that or any other right or remedy, nor shall it prevent or restrict the further exercise of that or any other right or remedy. No single or partial exercise of such right or remedy shall prevent or restrict the further exercise of that or any other right or remedy.

11.6 SEVERANCE

 If any provision or part-provision of these terms and conditions is or becomes invalid, illegal or unenforceable, it shall be deemed deleted, but that shall not affect the validity and enforceability of the rest of these terms and conditions. If any provision of these terms and conditions is deemed deleted under this Clause 11.6 the parties shall negotiate in good faith to agree a replacement provision that, to the greatest extent possible, achieves the intended commercial result of the original provision.

11.7 NOTICES

11.7.1 Any notice or other communication given to a party under or in connection with these terms and conditions shall be in writing and shall be:

11.7.1.1 delivered by hand or by pre-paid first-class post or other next working day delivery service at its registered office (if a company) or its principal place of business (in any other case); or

11.7.1.2 sent by fax to its main fax number or sent by email to the address specified in the Order.

11.7.2 Any notice or communication shall be deemed to have been received:

11.7.2.1 if delivered by hand, at the time the notice is left at the proper address;

11.7.2.2 if sent by pre-paid first-class post or other next working day delivery service, at 9.00 am on the second Business Day after posting; or

11.7.2.3 if sent by fax or email, at the time of transmission, or, if this time falls outside business hours in the place of receipt, when business hours resume. In this Clause 11.7.2.3, business hours means 9.00am to 5.00pm Monday to Friday on a day that is not a public holiday in the place of receipt.

11.7.3 This clause does not apply to the service of any proceedings or other documents in any legal action or, where applicable, any arbitration or other method of dispute resolution.

11.8 THIRD PARTY RIGHTS

Unless it expressly states otherwise, these terms and conditions do not give rise to any rights under the Contracts (Rights of Third Parties) Act 1999 to enforce these terms and conditions.

11.9 GOVERNING LAW

These terms and conditions, and any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with it or its subject matter or formation, shall be governed by and construed in accordance with the law of England and Wales.

11.10 JURISDICTION

Each party irrevocably agrees that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with these terms and conditions or its subject matter or formation.